January 3rd, 2009

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Note Punchies
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Perfman HR: Writing Your Online Recruitment Ad

The quality of your ad makes a big difference

The quality of your ad makes a big difference to how much response it will generate. Before you sit down to write, however, survey other listings for similar jobs in the sites or publications in which you plan to advertise. This will give you an  idea of what other companies are doing to attract people with the same skills and how much they are paying in wages and benefits. Your ad needs to be livelier than the competition's. Grab the attention not just of serious job seekers, the people who are aggressively searching for a new position, but also of people who may not be completely happy with their current job and are browsing the classifieds to see what's out there. Think about what kind of person you're seeking, and anticipate what might interest that individual in your company. Determine what's outstanding about this particular job? Where does  its appeal lie? The pay? The benefits? Its  fast pace? Opportunity for advancement? It's a good idea to succinctly state the most appealing aspects of the job up front. Then add the basic details of the job description  described in the section above: title, qualifications and experience, salary or pay range, a note about any benefits that you offer.

If you have also listed the job online, give the URL in the print ad, and if you have a job ID  or ad codes, note them as well. Because you are not paying by the word or line, online ads can afford to be more discursive. Instead of having to describe the job succinctly, you have as many as 100 words to describe why your opening is  a dream job and why your company is a dream employer. The rest of the space can be given over to other essentials, including a statement of your  commitment to protecting the candidate's privacy and a more detailed description of what the job involves, again in terms designed to appeal to your ideal candidate. If your company's Web site includes an employment section, link to it: Your online ad will be more effective if prospective employees can contact you directly or go straight from the ad to an online job application. Offering an overview in your ad of how you process online applications and how long the processing takes can also help candidates get an idea of the timeline of the hiring process. Finally, give applicants a way to follow up with someone in person, whether it is the name and phone number of the hiring manager, or a general e-mail account for employment inquiries.

Outside the Box

HOW TO CHOOSE

When trying to fill a position, companies tend to look for a candidate whose last job, or next-to-last job, was an exact copy of the one they're trying to fill. However, some of the best minds in American business don't agree with this method. Instead, they advise focusing not on a candidate's past job experience but on their qualities and skills. Ask yourself, does the job call for a great deal of problem solving? Will the employee have lots of autonomy? Are the things your people learn on the job more important than the things they bring to the job? Must they be able to learn and adapt quickly? When the answer to all these questions is "yes," the authors of It's Not the Big That Eat the Small . . . advise managers to concentrate on hiring someone with the right attitude — whether or not that individual has the matching experience. "Proven initiative" is  what they are after—people with ingenuity and resilience, as well as a track record of overcoming hardships. SOURCE: It's Not the Big That Eat the Small . . . It's the Fast That Eat the Slow by Jason Jennings and Laurence Haughton (HarperBusiness, 2002).

Dos & Don'ts

HOW TO WRITE A GOOD ONLINE AD

  • It takes skill to craft an effective ad for an Internet site. You want to appeal not only to active job seekers but also to those who are just testing the waters by checking employment sites, socalled "passive job seekers." To make  your ad appealing to both types of online job seekers, keep these tips in mind:
  • Do include terms that convey urgency, such as "Immediate Opening" or "Available Now."
  • Do use a punchy, creative teaser, such as "Innovative Thinkers Wanted."
  • Do place salary and/or benefits near the top of the ad; surveys have shown that this increases the number of respondents.
  • Don't use job titles that are unclear or idiosyncratic to your company.
  • Do provide a bulleted list of required skills; describe these  skills in terms that are likely to be used by candidates as keywords in a search engine.
  • Don't abbreviate words, since  online ad space is not restricted. Also, an abbreviation might not show up in a job hunter's keyword search.
  • Do include information about career advancement at your company.
  • Do include information about your work environment, any unusual benefits, and intangibles that set the company apart.
  • Don't forget to specify your location— city, state, and region.
  • Do add a link to community Web pages describing the local lifestyle.

THE BOTTOM LINE

RESPONDING TO RESUMES

Once you've made your resume selection, make a point of responding to every application, sooner rather than later. The best candidates will naturally be in demand, so you don't want to lose a great hire just because you didn't get back to her quickly enough. Personal responses are preferable, but even a form letter telling job seekers that their resumes are in your hands is acceptable.

Sonal Aurora is director and co- founder of executive search firm Mumbai Perfman HR (www.perfmanhr.com). Perfman HR is a premier HR Consulting Company Founded in Mumbai, India. We are an inventive and dynamic Human Resource Company specializing in Talent Engagement, Learning & HR Solutions.

About the Author

indian recruitment firm perfman hr is headquartered in mumbai our aim is to connect, engage, retain and develop talent we offer the following services recruitments, industry data mapping, devising performance bonus systems, psychometric test development, framing policies, drafting hr policy and procedures in the hr manual, hiring support

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